Trainings
For many Erasmus+ collaborations, training activities are included in the work packages. Such activities are mainly in-person training days, and often last between 3 and 5 days in one of the countries of a partner organisation. On this page, organisations can find some tips and advice for organising such trainings to adhere to high quality standards and guarantee proper knowledge-exchange.

Preparations

  • Set the dates of trainings at least 3 months in advance, so that it is assured each partner can attend and that the cheapest travel arrangements can be made by each partner.
  • Make sure to send the schedule and requests for input at least 2 weeks before the start of the training, so that each partner can prepare well and suggest changes to the schedule.
  • Make sure to always coordinate the training and content with the lead organisation of the related Erasmus+ collaboration, so that it is aligned with the overall expected project outcomes.
  • Make sure that the purpose and overall content of the training is clear to all partners before the start of the training so that everyone is aligned on the topics and objectives.

Practicalities

  • Make sure water + glasses are there during the days
  • Make sure a properly-functioning projector is present
  • Ideally, have a proper camera to take high-quality pictures for proper social media dissemination
  • Make sure there are enough power plugs in case people need to use laptops
  • A round-table setting is recommended

Schedule

  • Transnational Training activities should last at least 3 days (excluding travel days), as these trainings require a lot of time, resources and CO2 to get each organisation together in one country.
  • Our recomendation is that training days last from 9:30 to 16:30 approximately - not too short, not too long, and with enough time for a wide variety of activities.

Venue

  • Make sure to find a proper location that is easy to find for visiting partners - in many KA2 collaborations, budget for this is included, although in many European cities, there are free spaces available for meetings of NGOs (civil centers for instance).
  • Make sure that the location of the training has access to good internet, a projector and comfortable seating - training days can be quite long.
  • Ideally, the venue is close to supermarkets/bars/restaurants so that partners can easily find lunch, so time for searching for a place can be saved.

Content

  • Make sure that the training activity you are organising actually is a training, and not a long discission without a specific objective or end-goal. Open discussions are perfectly fine to include, but not longer than 60m. Rather, fill the days with different activities such as:
    • Field visits
    • Talks/presentations
    • Workshops
    • Short videos/documentaries
    • Input from the other partners
  • Make use of materials to make the training more interactive, whether they are digital tools (such as Miro etc.) or 'old-fashioned' tools such as post-its etc.
  • Make sure to include guest speakers, such as benificaries with (related) success stories, representatives of local partner organisations, topic experts or others that could contribute strongly to the training activity.
  • Make sure to request support from the other partners: they can also bring content to your training, or at least suggest topics and activities.
  • Make sure that all content stays connected to the main objectives and goals of the training.

Monitoring

  • Make sure to fill feedback surveys and participation documents for each day, and follow the other recommendations regarding monitoring.